Software for California ICF/DD‑H and ICF/DD‑N homes.
A small ICF answers to CDPH and the federal ICF/IID standards, with program plans, nursing reviews and behavior documentation a surveyor reads line by line. CareMAR switches to that record set when your home is an ICF — no RCFE forms in the way.
Program plans that stay current
Assessment, plan, data and monthly progress in one place for each client.
- Comprehensive functional assessment and the Individual Service Plan, with its objectives
- Six-month and annual review dates tracked, so a plan never quietly lapses
- Caregivers record objective data from their phone during the shift
- Signed monthly progress notes, and a printable plan for the client's file
Nursing and physician review clocks
Ten recurring reviews per client, each with its last date and when it is next due.
- RN medication-record review, RN quarterly health review and nursing care plan review
- Physician visit, physician order review and HS 231 recertification
- Annual physical, dental exam, pharmacist drug-regimen review and psychoactive medication reduction review
Behavior plans and the Human Rights Committee
Restrictive practices documented the way a surveyor expects to read them.
- Behavior support plans with monthly reports; restrictive plans record their approvals
- Restraint events logged with the required checks and a debrief
- Human Rights Committee meetings recorded for the home
Unusual occurrences and abuse investigations
Log it once and see every report it triggers, with its deadline.
- Reporting deadlines for the state and local health officer counted from the occurrence
- The Regional Center special incident report deadline counted alongside
- Abuse investigations tracked to their reporting deadline
Phone orders, calls and faxes as one thread
A telephone order is not finished when you hang up.
- Phone orders, calls and faxes kept together per client
- Follow-ups for the physician's countersignature and the pharmacy's confirmation
- Late doses (over an hour off schedule) flagged with a prefilled call to the prescriber
PRN follow-ups and clinical notes
Close the loop on every as-needed dose.
- A one-hour "did it help?" follow-up after each PRN, on both the office and caregiver side
- Signed clinical notes with addenda, a flag for RN review and a printable timeline
- Caregivers can file a care note from the caregiver portal
Client funds, authorizations and leaves
The money and days a surveyor will add up.
- Client trust ledger and valuables inventory
- Regional Center and Medi-Cal authorizations on the client's record
- Bed holds and leaves of absence with running counts against their limits
Staff training
Orientation and ongoing training, tracked per employee.
- Orientation, monthly in-service hours, first aid & CPR and emergency intervention training
- Specialized-procedures (DS 1853) training for ICF/DD-N attendants
Survey readiness
See the gaps before the surveyor does.
- A readiness checklist for each client's record
- A whole-home grid of what is current, due and missing
For ICF/DD-N homes
Everything above, plus the nursing coverage a DD-N home has to show.
- A weekly nursing staffing sheet — RN, LVN and direct-care coverage by shift, built from your published schedule and time punches, with gaps and census shown and a printable copy
- DS 1853 specialized-procedures training tracked for every attendant from their hire date
Also in every plan
- eMAR and med pass for every client, and a caregiver portal staff sign in to with a PIN.
- Regulation lookup for your license. Ask a question and the answer comes from the rules for ICF homes — not the RCFE manual.
- Fax and e-signature — the same tools every CareMAR home gets.
- One price for every license type — see pricing.
- Also run an Adult Residential Facility? See CareMAR for ARFs.